The world is claiming that ‘Remote Work’ is the biggest disruption that is happening now. But honestly, we did not want that. We wanted the world to be prepared before dipping their toes into Remote Work.
But as the COVID-19 crisis is not coming to an end, and the governments have directed most of the organizations to work remotely from home, this is not a choice anymore. So, if you are unsure and confused about working remotely then you have come to the right place.
In a traditional office, communication and collaboration are fairly simple. Even productivity is easy to maintain with your boss keeping an eye on you all the time. You can access all the documents as the files are kept next to you, talk to your colleagues whenever you want to, hold up a surprise meeting or simply solve out any query with a discussion.
Things are different in a fully distributed team. To bridge the gap you need the right set of tools in a remote environment to make everyday work smooth and simple.
There are countless tools available for your team working remotely but filtering out the most useful ones is the key. Cloud-based tools are the very foundation of remote teams and they can make or break a strong team.
For us, Slack is not just a communication tool - it’s a religion. Slack is one of the most widely used tools for remote communication as it cuts down the endless array of emails. Slack is like a virtual office, where employees can connect and communicate with ease. It is great for brainstorming, asking each other questions, sharing files, comparing notes and updates.
Slack also serves as a virtual water cooler, giving remote teams a place to talk about anything, work-related or otherwise let off some steam. And if you are still not convinced why Slack is one of the best remote communication tools, I bet the hilarious Gifs will definitely hook you to the app.
In a remote environment, meetings usually happen on video calls. For a one on one meeting, any video app can get the job done. But what do you do when there’s an entire team (or teams) that need to be on the video call?
An alternative to most video conferencing tools available, Zoom has a higher threshold for the number of people who can be in a meeting at once. While some other tools like Skype are often slow, Zoom allows effective meetings in a team working remotely. It has excellent video and audio quality with built-in group messaging. The best feature about Zoom is that any user can dial into an audio call for free.
Scheduling and conducting meetings in a remote environment can be a difficult task. But cloud-based tools like Zoom, make it simple and easy.
Procrastination is easy when you are working remotely. A time tracking tool like Toggl can instantly boost your team’s productivity. Toggl tracks time based on tasks and projects, either through a task timer or manual entry.
Besides time tracking, it offers reporting services on both desktop and mobile applications. It is a very effective tool to have an overview of your team’s time and progress on various tasks and projects.
Trello’s ease of use makes it a great tool for project and task management. Trello’s simple design, which revolves around blank spaces called “boards” and virtual Post-it notes called “cards,” gives you room to track, plan or organize anything you choose. These boards allow transparency within the team.
Trello can be connected to Slack and since both these tools also have mobile apps, no other tool works better for a remote worker. These two apps when combined together, tackle projects and never let anything slip from the cracks.
In fact, Trello’s own team uses a Trello board for efficient communication. Stella Garber, Product Marketing Lead, Trello, says “Trello boards make brainstorming and planning very easy in a remote environment”.
Over to you
Do you use the same tools within your team working remotely in the Coronavirus crisis? These tools are bound to take your productivity to the next level. They ensure the smooth functioning in your team.